Munich, GERMANY | 8-11 September 2025

SPONSORSHIP FORM

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COMPANY DATA

Company Name *

max 50 characters

First name *

contact person

Last name *

contact person

E-mail *

enter contact person's email

Phone

contact person

Company name or brand for promotional purposes

Company web address

to be linked to Company LOGO/BRAND

Upload your Company logo in LOW resolution (zipped file)

Maximum upload size: 134.22MB

Upload your Company logo in VECTOR FORMAT (EPS, PDF, AI...)

Maximum upload size: 134.22MB

YOU WILL NEED TO ZIP YOUR FILE FIRST

DATA PROTECTION

1 - REGISTRATION FOR THE EVENT

In accordance with the European Regulation 2016/679 (General Data Protection - GDPR), by filling out this form I acknowledge that I have read and agree to SISTEMA CONGRESSI privacy policy.

I have read and accepted the Data Protection policy

2 - KEEP UP WITH THE LATEST NEWS ABOUT ESSERC 2025 OR SIMILAR EVENTS

You will be able to unsubscribe from our mailing list at any time!

I accept to receive further communications and news

BILLING

My Company needs an official quotation

it will be sent by the Organizing Secretariat (Sistema Congressi)

My Company is sending a Vendor form

My Company is sending a Purchase Order

BILLING ADDRESS

Please select where your company is based, then fill out the rest of the form. Prices do not include ITALIAN VAT (22%). Only Italian Companies are VAT taxable therefore 22% VAT will be added on their final invoice.

Invoice will be billed *

Company Name for the billing address *

max 50 characters

Invoice Address *

max 50 characters

Invoice ZIP code *

Invoice City *

Invoice Country *

Invoice Country (European Union member state) *

Invoice Country (NOT a European Union member state) *

Codice fiscale Azienda

maximum 11 characters

Partita IVA Azienda *

maximum 11 character

Company Tax Identification Number *

If you don't have any Tax Identification Number, please write NONE

Codice destinatario SDI Azienda

PEC Azienda

Invoice recipient’s email

SPONSORSHIP PACKAGES

Please select one of the following packages - IT

See https://www.esserc2025.org/become-a-sponsor for package details

Please select one of the following packages - EU

See https://www.esserc2025.org/become-a-sponsor for package details

Please select one of the following packages - extra EU

See https://www.esserc2025.org/become-a-sponsor for package details

OTHER SPONSORSHIPS

SPONSOR WORKSHOP/TUTORIAL - IT

SPONSOR WORKSHOP/TUTORIAL - EU

SPONSOR WORKSHOP/TUTORIAL - extra EU

LUNCH and COFFEE BREAKS SPONSOR - IT

LUNCH and COFFEE BREAKS SPONSOR - EU

LUNCH and COFFEE BREAKS SPONSOR - extra EU

PAYMENT - INVOICE - CANCELLATION POLICY

Prices do not include ITALIAN VAT (22%). Only Italian Companies are VAT taxable therefore 22% VAT will be added on their final invoice.

Sponsorship confirmation form properly executed by the applicant, shall constitute a valid and binding contract.

100% payment due upon receipt of the invoice
Invoice will be sent as soon as the sponsorship confirmation is received
IMPORTANT: let us know in advance if we are supposed to receive a Purchase Order or a Vendor Form to be filled, before issuing our invoice.
The sponsorship will be activated upon receipt of payment

Cancellation requests received prior to April 1, 2025, will be refunded, less € 500 processing fees, within 30 days of the request.

Due to organizers' advance financial commitments, refunds requested after April 1, 2025, cannot be guaranteed.

Consideration of cancellation requests for refunds received after April 1, 2024, will be processed after the conference.

I have read and accepted the cancellation policy°°°

TOTAL EURO

HOW DO YOU WISH TO PAY?

Payment is due upon receipt of the invoice.

Should Sponsors fail to complete payments within 1 week after their confirmation, the Organizers shall be entitled to cancel their sponsorship. Please contact us if you have any questions.

The payment can be done by bank transfer. Our bank details are included in the email of confirmation you will receive at the end of the procedure:

Bank Holder: Sistema Congressi s.r.l. | Via Niccolò Tommaseo 68 | 35131 Padova | Italy | C.F./VAT 01934170281
Bank Name: Intesa Sanpaolo
Bank Address: Agenzia n. 7, Via Belzoni, Padova, Italy
IBAN: IT71R0306912123074000470028
BIC: BCITITMM

As a description of payment, please specify the title of the event (ESSERC 2025) and your company name.

Please do not allow your bank to deduct the wire transfer fees assessed by your bank from our invoice amount. Make sure to provide extra funds to your bank to cover the originating transfer fees from your side.

If you selected to pay by credit card, you will be immediately contacted by the Organizing Secretariat (Sistema Congressi).

Organizing Secretariat: Sistema Congressi | Via Niccolò Tommaseo 68 - 35131 Padova (Italy) | Phone +39 049 651699 | E-mail: esserc@sistemacongressi.com